Library Regulations

Library Opening Hours | Admission to the Library | Conduct of Library Users | Borrowing Regulations | Mutilation and Theft of Library

4. BORROWING REGULATIONS

IVE staff and students may borrow library items from any of the VTC Libraries in person or through Inter-Campus Library Loan. Holders of a valid VTC Student/Staff Identity Card or a Borrower's Ticket may borrow library items where entitled; validity of which is determined by the library system. VTC Alumni Card holders or VTC Affinity Credit Card holders are allowed access to the Libraries but without borrowing privileges.

  • 4.1 Identification: Valid Student/Staff Identity Cards or Borrowers' Tickets must be presented whenborrowing library materials. The cards and tickets are not transferable.
  • 4.2 Loss of library cards or tickets: Loss of Student/Staff Identity Cards or Borrowers' Tickets must be reported to the Library Circulation Counter immediately. The Campus will make a charge for obtaining a replacement. The replacement cost for Borrower's Ticket (Graduate) payable to library is $50. The card or ticket holders shall be held responsible for the damage, loss and return of all loaned items.
  • 4.3 Suspension of borrowing privileges: Breach of any Library Regulations may result in the suspension of borrowing privileges.
  • 4.4 Change of personal information: Any change of personal information should be reported to the library staff at the Circulation Counter immediately.
  • 4.5 Borrowing procedure: All library materials must be properly checked out at the appropriate Circulation Counters before they can be removed from the Libraries. Any infringement of this Regulation may lead todisciplinary action.
  • 4.6 Loan quotas and loan periods: The maximum number of items in any period that a borrower may have on loan at any one item is as follows:

    Table 2
    Borrowing Quota of Library Materials, Portable Computers and accessories

    Category of Borrower Books and Non-print Materials Reserve Items Back Issues or Bound
    Volume of Periodicals
    #Portable Computers
    and Accessories
    Loan Quota Loan &
    Renewal
    Period
    Loan Quota Loan &
    Renewal
    Period
    Loan Quota Loan &
    Renewal
    Period
    Loan Quota Loan &
    Renewal
    Period
    Books & Audio-Classettes **Other Non-print Materials
    Students of IVE / HKDI / SBI/ /YC and *Equivalent Status 10
    vols
    4 weeks
    (Renewal
    limit: once)
    1 weeks
    (Renewal
    limit: once)
    3
    vols
    2 hours
    (Renewal
    limit: once)
    3
    vols
    4 days
    (Renewal
    limit: once)
    1
    set
    1 day
    (Renewal
    : N/A)
    Students of
    Top-up
    Degree
    Courses
    14
    vols
    4 weeks
    (Renewal
    limit: once)
    1 weeks
    (Renewal
    limit: once)
    3
    vols
    2 hours
    (Renewal
    limit: once)
    3
    vols
    4 days
    (Renewal
    limit: once)
    1
    set
    1 day
    (Renewal
    : N/A)
    Staff 23
    vols
    8 weeks
    (Renewal
    limit: twice)
    1 weeks
    (Renewal
    limit: twice)
    5
    vols
    2 hours
    (Renewal
    limit: twice)
    5
    vols
    4 days
    (Renewal
    limit: twice)
    1
    set
    1 day
    (Renewal
    : N/A)
    Alumni / PC/PD /
    External
    Members
    5
    vols
    4 weeks
    (Renewal
    limit: once)
    N/A N/A N/A N/A N/A N/A N/A

    *Students of Pro-Act Training and Development Centres, Hospitality Industry and Development Centre, Chinese Cuisine Training Institute, and Maritime Services Institute who are attending courses of more than 22 weeks with a valid student card issued by the relevant departments.
    **Availability of non-print materials for loan is subject to copyright terms offered by the suppliers.
    #All loaned notebook computers / wireless LAN cards including accessories should not be taken out of the campus and should be returned to the circulation counter by the borrower in person on the same day (30 minutes before the library closed or any time specified by the library).

  • 4.7 Non-circulating materials: Only library circulating materials are normally allowed to be charged out of the Libraries. Under exceptional circumstances, staff may obtain special permission from the Librarians-in-charge or the library senior staff on duty to borrow non-circulating materials for a short period.
  • 4.8 Return: All loans must be returned to the Circulation Counter on or before the due dates. All loans may not be returned by mail.
  • 4.9 Claim return: The borrower is responsible for the loaned items that are claimed to have been returned if the items are not found in the Libraries or are not charged out to another patron. The overdue fine, if any, will continue to accumulate until the items are found or confirmed lost by the borrower. The borrower will have to pay for a replacement cost when the accumulated overdue fine has reached the maximum fine (Table 3). The cost of replacement is stipulated in the Regulation 4.16.
  • 4.10 Renewal: No loan may be renewed if another borrower reserves the item or the limit on the maximum number of renewals has been reached (Table 2). Any overdue fines must be settled before any renewal is allowed.
  • 4.11 Book reservation: A reservation service for items on loan is provided for library users.
  • 4.12 Overdue/Pre-Overdue notices: Although overdue/pre-Overdue notices are sent to individual borrowers, it is the responsibility of borrowers to return their loans on time. Non-receipt of such a notice will not be accepted as a valid reason for waiving or reducing the overdue fines.
  • 4.13 Overdue fines: Borrowers are responsible for returning their loans on or before the due date. An overdue fine calculable immediately from the day following the due date (excluding days when the Libraries are closed) will be charged at the following rates for all categories of borrowers:
    Table 3
    Class of Loan Fine Maximum Fine
    Normal Loans $1 per item per day $30.00
    Reserve Loans $1 per item per hour $30.00
    LAN Cards $1 per item per hour $30.00
    Portable Computers, Digital Camera and Digital Camcorder $40 per set on the 1st day
    $100 per set on the 2nd day
    $300 per set on the 3rd day
    $300.00

  • 4.14 Payment of fines: All fines should be paid to the Libraries when overdue loans are returned. Non-payment of fines or non-return of overdue items will lead to suspension of further borrowing.
  • 4.15 Long overdue loan: Any loan that has reached the maximum overdue fine (table 3) will be assumed lost. The borrower will have to pay for a replacement cost, which is stipulated in the Regulation 4.16. All of these library materials will remain the property of the Libraries even if they have been found later.
  • 4.16 Loss and damage of library materials: Any defect, loss or damage to a library item must be reported immediately to the library staff on duty. Borrowers shall be held responsible for any loss, damage or disfigurement by writing or other marks while the materials are in their charge, and shall be required to pay the full cost of replacing or repairing such materials. The cost of replacement will be either the actual cost of the item or $350 for cost-untraceable items, plus $50 processing cost and any overdue fines accrued. All damaged or lost library materials if found will remain the property of the Library even if replacement costs have been paid. If the payment is not settled within one month, the borrower will be referred to the relevant Department for appropriate action.
  • 4.17 Departure from the Institute: Staff members are responsible for returning all loans before cessation of employment at the Institute. Students must return all loans on withdrawal or on graduation from the Institute.
  • 4.18 Special restrictions and rules: The Librarian-in-charge may restrict or preclude the loan or use of any library materials. Notwithstanding the above Borrowing Regulations, the Librarian-in-charge shall have the discretion to make special rules on library use and borrowing as deemed appropriate for the proper management of library facilities.